Writing an Admissions Policy – Academies

Your Admissions Policy is crucial to set out how you will admit pupils and the criteria you will use to select them.

Writing an admissions policy is a crucial task for any academy. It is the document that sets out how the academy will admit pupils and the criteria it will use to select them. The policy should be transparent and fair, and should be updated regularly to reflect changes in legislation, the school’s circumstances, and the needs of the pupils it serves. In this article, we will discuss the key elements of an admissions policy and provide some tips on how to write one that is effective and legally compliant.

The first step in writing an admissions policy is to familiarise yourself with the relevant legislation and regulations. In the UK, the School Admissions Code sets out the rules that academies and other state-funded schools must follow when admitting pupils. The Code requires that admissions policies are fair, clear, and objective, and that they do not discriminate against any particular group of pupils. Other relevant legislation includes the Equality Act 2010, which prohibits discrimination on the grounds of disability, race, religion, or gender, and the Children and Families Act 2014, which sets out the rules on the admission of pupils with special educational needs and disabilities (SEND).

Table of Contents

Once you have a good understanding of the legal framework, you can start drafting your admissions policy. Here are some key elements to consider:

Admission arrangements

Your admissions policy should set out the Academy’s admission arrangements, including how applications will be made, how places will be offered, and what happens if the school is oversubscribed. The policy should also include details of any prioritisation criteria that will be used to decide which pupils are admitted. This could include factors such as proximity to the school, siblings already attending the school, or particular aptitudes or talents.

In-year admissions

The admissions policy should also cover in-year admissions, which are applications made outside of the normal admissions round. The policy should set out how such applications will be considered and what criteria will be used to decide whether a place can be offered.

Appeals process

Parents have the right to appeal if their child is not offered a place at an Academy, and the admissions policy should set out the process for making an appeal. This should include details of how to make an appeal, what information should be provided, and what happens at the appeal hearing.

SEND admissions

The policy should also include information about how pupils with SEND will be admitted to the school, including what support will be provided and what adjustments will be made to ensure that pupils can access the curriculum.


Academies are required to consult on their admissions policy every seven years, or sooner if there are significant changes to the policy. The policy should set out how this consultation will take place and how the views of parents, carers, and other stakeholders will be taken into account.

Monitoring and review

Finally, the admissions policy should be regularly monitored and reviewed to ensure that it remains fair, transparent, and effective. The policy should set out how this monitoring will take place and how any changes to the policy will be communicated to parents, carers, and other stakeholders.

Final thoughts

When writing an admissions policy, it is important to be clear, concise, and objective. Use simple language and avoid jargon or technical terms that may be unfamiliar to parents or carers. Make sure that the policy is easily accessible; it must be the Academy’s website and you should also offer this as a hardcopy for anyone that requests it – ideally it will be available in a range of formats to accommodate the needs of parents and carers with disabilities.

It is also important to consult widely when drafting the policy if there are any changes planned. Involve parents, carers, and other stakeholders in the process, and listen carefully to their feedback and suggestions. This will help to ensure that the policy reflects the needs and concerns of the school community, and that it is perceived as fair and transparent. By involving a wide range of stakeholders in the process, you can also build trust and support for the policy, which can be critical in the event of challenges or disputes. So, take the time to engage with your stakeholders and to ensure that their voices are heard in the development of your admissions policy.

Remember to review your policy regularly to ensure that it remains effective and meets the needs of your school and its students. In addition, it is important to communicate any changes to the policy to parents and students, and to seek feedback on the policy’s effectiveness. By doing so, you can ensure that your admissions policy is a valuable tool for ensuring that your school admits students fairly and effectively, and that it helps to create a positive learning environment for all students.

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