Welcome To 
Everything You Need in One Place
Smart Dashboard
Clear RAG-rated sortable dashboard showing which policies need attention first. See everything at a glance.
Automated Reminders
Choose weekly, fortnightly, or monthly emails listing policies due in the next 3 months. Never manually check again.
Individual Notifications
Assign policies to specific staff who receive their own reminders. Delegate effectively and reduce your workload.
Instant Reports
Download professional compliance reports in seconds. Perfect for governors, inspectors, or leadership meetings.
Policy Storage
Store all policies on the dashboard for easy access. No more hunting through shared drives or filing cabinets.
Website Integration
Embed policies directly on your school website. They update automatically when you publish new versions.
Staff URL
Give staff a read-only link to access all policies without cluttering your admin dashboard.
AI Policy Helper
Get AI-generated policy structures and feedback to improve your policies. Smart assistance when you need it.
When I was a Head Teacher...
Policy management was consuming hours I didn’t have. Searching through Excel spreadsheets, trying to remember what was due for renewal, manually updating the school website every time a policy changed. I was spending valuable leadership time on admin tasks that should have been automated.
Sound familiar? I created School Policy Tracker because there had to be a better way.
No more Excel chaos. No more compliance anxiety. Just a simple system that works.
✓ Intelligent Deadline Management
Our automated reminder system ensures no policy deadline is ever missed. Choose from weekly, fortnightly, or monthly notifications that provide a clear overview of all policies requiring attention in the next three months.
Eliminate the need for manual spreadsheet monitoring and reduce compliance risk through proactive deadline management.
RESULT: Zero missed policy deadlines and 70% reduction in administrative time
✓ Professional Compliance Reporting
Generate comprehensive RAG-rated compliance reports instantly for governors, inspectors, and leadership meetings. Our professional PDF reports provide complete policy oversight at the click of a button.
No more scrambling to prepare documentation for inspections or governance reviews – everything is ready when you need it.
RESULT: Inspection-ready reports generated in under 30 seconds
✓ Seamless Website Integration
Policies marked as “publish on website” automatically appear on your school website through our secure iframe integration. Updates are instantaneous, ensuring your website compliance is always current.
Eliminate the time-consuming task of manually uploading policy documents to your website and reduce the risk of displaying outdated versions.
RESULT: Automatic website updates save 2+ hours per policy revision cycle
✓ Distributed Responsibility Management
Assign specific policies to individual staff members who receive targeted reminders and notifications. Transform policy management from a centralised bottleneck into a distributed, efficient system.
Each staff member receives only the notifications relevant to their assigned policies, reducing communication overhead and ensuring accountability.
RESULT: 90% reduction in leadership time spent chasing policy updates
What our Customers Say
We have an average rating of 4.8 stars from our School Leaders.
Coppice Primary Partnership
CEO“Having had a demo with School Policy Tracker, the decision to sign up was easy. With a combination of trust wide policies as well as school specific ones, School Policy Tracker takes away the burden of checking, monitoring and updating a policy calendar and tells what needs doing and when. It’s going to be a huge time save for Headteachers and Trust Central Staff.”
Head Teacher
“it’s a really good system and i wish we had purchased it earlier!”
Thurlstone Primary School
Head Teacher“School Policy Tracker has made my life a lot easier! I have been on the look out for years for something that can help me be more organised and track school policies effectively and now I’ve found it! The reports it provides governors are also very useful. As the head of a small school, I really appreciated the small school discount as well. I highly recommend this simple, yet effective policy tracking tool.”
School Business Manager
“It is obvious that this Tracker has been created by somebody with knowledge of what is required. It is so easy and concise and I look forward to seeing it evolve further!”
Donington-on-Bain Primary School
Head Teacher“The School Policy Tracker is just what I have been looking for. I am Headteacher of a small school and this has always been a difficult area for me to manage and one that often got put to the bottom of the pile until absolutely necessary! The weekly reminder is an excellent feature which keeps policy updates at the forefront of your mind. I thoroughly recommend School Policy Tracker!”
Clifton Hampden CE Primary School
Head Teacher“I happened upon this school policy tracker during the summer holidays. As a Headteacher of a small school, wearing lots of hats, least of all keeping up to date with monitoring and reviewing policies, I have had to spend hours creating a system, which invariably is changed or not updated. This has been a great investment for the school and each time I have had some feedback, Craig has responded promptly. I would recommend all small schools to invest in this tool. Each new function just adds to an already great design. Time saving and effective. Highly Recommend!!”
Frequently asked questions
We have put some commonly asked questions.
Our system automatically calculates your policy review date and how many months are left so you can quickly identify how many policies are due or overdue and prioritise your time accordingly.
It gives RAG rated reports to give you a quick and clear overview.
We have built some MAT specific features. These allow the central team to automatically share trust managed policies with all their schools so school always have access to the latest policy.
We also have our “MAT Dashboard” which shows you live compliance information for all your schools, listed any red policies with downloadable reports for trustees.
If you visit our Website Dashboard page, simply copy the code from there and paste into a html widget or section on your school website. You will now have an attractive looking table, showing all policies that are marked as “publish on the website” with links to their files.
No more having to manually upload policies!
You can access the Policy Dashboard from a computer, tablet or mobile phone.
Simply login with your school login and your Policy Dashboard will appear in the menu.
At the bottom of your Policy Dashboard you can see a table and a pie chart showing:
- Statutory policy summary
- Non statutory policy summary
- All policy summary
These reports are ideal for your weekly SLT and Governors meetings.
For SLT, you can print the reports out, identify which policies are due for renewal and allocate accordingly.
For Governors, you can use this as a summary showing the school’s current position in terms of policy compliance.
All statutory policies and their review frequencies are added to your account by default so you would just need to enter when these policies were approved and then add any non-statutory policies your school have.
We do offer a one off initial set up service for you where you just send us your current policy tracker and we will add these all to your account so review dates etc are all already done for you.
Yes, we offer a small school discount to schools with less than 150 pupils.
Simply select <150 pupils on the order page and this discount will be applied automatically.
